Privacy Statement

THNa are a law firm (partnership) that provides professional legal assistance for clients and relations. We value your privacy and the confidentiality of your personal data. Therefore and in accordance with the General Data Protection Regulation (“GDPR”), we have taken measures to ensure the correct, careful and accurate processing of your personal data. In this privacy statement we inform you on how we handle your personal data, what your rights are and how you may exercise them.

This privacy statement focusses on the persons of whom THNa processes personal data. This includes, but is not limited to clients, relations and prospects of THNa, persons that are subscribed to our newsletters or mailings and/or that apply for a job at THNa. For staff members of THNa (employees, interns etc.), a separate privacy statement applies.

This privacy statement informs you on:

• what are ‘personal data’ and how do we acquire those;
• the purposes and legal grounds for processing personal data;
• retention periods;
• if applicable, the transfer of personal data;
• the protection of personal data; and
• your rights under the GDPR.  

Moreover, we will inform you on:

• amendments to this privacy statement;
• cookies on our website;
• the possibility of filing a complaint;
• our contact details.

What are personal data and how do we acquire them

Personal data includes all information of an identified or identifiable (natural) person. We process – among other things – the following personal data :

• first and last name, title;
• email address, postal address and phone number (contact details);
• personal data which is provided to us by clients and relations in the context of network meetings, breakfast sessions, seminars and/or other meetings. This data may relate to accessibility and diet wishes;
• personal data for job applications, such as a CV ;
• other personal data that clients and relations provide to us or that is acquired by us in the context of activities by THNa for purposes and grounds as explained hereunder.

Personal data that THNa processes are acquired directly from our clients and relations. Additionally, we may request personal data from other (public) sources, including the Chamber of Commerce and the The Netherlands Cadastre, Land registry and mapping agency. It also may be possible that a third-party or counterparty lawyer provides us with personal data.

Purposes and grounds

In accordance with the GDPR, we may process personal data for the following purposes.

• providing legal advice or services;
• to be able to comply with legislation and regulations;
• acquisition;
• the improvement of our services;
• marketing activities including sending our newsletter, the organisation of meetings for which you have applied to; and
• job applications.

Legal grounds for processing your personal data include:

• the execution of the agreement between our firm and you;
• complying with legislation and regulations;
• your consent; or
• a legitimate interest.

Retention period

Personal data that are processed by us, will be retained in accordance with the GDPR and other applicable legislation.

If you inform THNa about the desire to unsubscribe from further digital messages or invitations, THNa will stop sending such messages or mailings.

We will delete your personal data if it appears that:

• your email address is no longer in use;
• you withdraw your consent for the processing of personal data;
• the legitimate interest as ground for the processing of personal data is no longer applicable. In any event, this will happen after a period of five years in which we have not been in contact with you; or
• 7 years have passed after closing your legal case file.

Do we share your personal data and – if so – with whom?

We are allowed to share personal data with third-parties in a number of well-defined cases. Including but not limited to:

• complying to a legal obligation (i.e. upon request of a supervisory or other authority);
• situations in which sharing this information is necessary for rendering our (legal) services (i.e. counterparties, courts and government agencies;
• processors whom on behalf THNa process your personal data such as ICT-suppliers, marketing agencies, assessment or recruitment agencies or other suppliers to whom THNa outsources services .

We will only share this information based on the legal grounds and purposes listed in this privacy statement.

Where your personal data is processed by third parties, these parties will be responsible for the correct processing thereof. If applicable, THNa will enter into a data processing agreement which will meet the requirements as set out in the GDPR.

Protection of your personal data

THNa strives to keep your personal data as safe and secure as possible, to protect it against loss, data breach or any form of unlawful processing. To this end, we have taken technical and organizational measures, which are constantly updated. For storage and processing of the personal data, we work with reliable (ICT) partners with whom we have made good agreements regarding the protection of personal data.

Your rights

If processing of personal data takes place on the basis of your permission, you can always withdraw your permission. For example, this can be done by clicking the “unsubscribe” link that can be found under every digital mailing you receive from us. You could also withdraw your permission by sending an email to ‘bescherminggegevens@thna.nl’.

You may request THNa to access, rectify, restrict, and/or erase your personal data at all times. Furthermore, you can always object to the processing of your personal data and request us to obtain the personal data you have provided to us in a structured, digital form that allows the transfer of personal data. You may direct your request to ‘bescherminggegevens@thna.nl’ or to Ten Holter Noordam advocaten, attn. The Director, Veerhaven 17 3016 CJ Rotterdam.

You are also entitled to lodge a complaint with the Dutch Supervisory Authority, please refer to the paragraphs ‘Complaints’ below.

Amendments to this privacy statement

This privacy statement may be amended or updated from time to time. The most up-to-date version of the privacy statement is always published on our website. We, therefore, advise you to consult our website (at least) when you provide us your personal data.

Cookies and Google Analytics

Our website offers multiple options for interaction. You can fill in forms to sign up for workshops or our newsletter. The data will only be used for the purposes for which you provided it.

Our website uses functional and analytical cookies. Functional cookies enable navigation on our website. These will only remain valid during your browser session.

Analytical cookies register the way visitors of our website use our website (visited pages and technical details). This data allow us to collect data about the use of our website. With this knowledge we can for example optimize our website. In order to do so, we use Google Analytics. Your data will not be used by Google for advertising purposes.

The data we collect by using cookies do not permit identification of individuals. Therefore, no personal data is processed. Visitors of our website will stay anonymous. THNa will treat the (anonymous) data collected through cookies confidential.

You are allowed to refuse, disable or delete the cookies through your browser settings.

Complaints

If you have any complaint, please inform us thereof by sending an email to ‘bescherminggegevens@thna.nl’. You may also file a complaint with the Dutch Supervisory Authority (in Dutch: Autoriteit Persoonsgegevens). You may find a link to the complaint form on the website of the Dutch DPA (www.autoriteitpersoonsgegevens.nl).

Contact details

For any questions, comments or other inquiries, please contact us on +3188 234 45 00, by email: bescherminggegevens@thna.nl or via Ten Holter Noordam advocaten, attn. The Director, Veerhaven 17 3016 CJ Rotterdam.

Rotterdam, August 2020.